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Sr. Payroll Specialist

Material Bank

Material Bank

Accounting & Finance
Boca Raton, FL, USA
Posted on Monday, September 25, 2023

Material Bank is a fast-paced, high-growth technology company and created the world's largest material marketplace for the Architecture and Design industry, providing the fastest and most powerful way to start and manage a design project. Learn more about us at www.materialbank.com or see below.

Material Bank is seeking a Sr. Payroll Specialist who has a passion for HR Systems and is ready to own the payroll function. You will be an integral member of the People Team and understand payroll principles and the full end-to-end process. In this role, you be responsible for timely and accurate payroll runs, will advise on payroll reporting, maintain compliance, and work closely with all teams in regard to time and attendance.

Material Bank’s technology platform is rapidly expanding. In this role you will look for ways to continue building efficient and effective payroll processes and at times, help with the implementation of overall HRIS tasks. This is a hands-on role and requires someone who is a team player at heart, collaborates with well with Corporate and Hub locations, and always advocates for best practices. If you are energized by dynamic environments and have high attention-to-detail with a penchant for delivering results, this is your opportunity!

What you’ll do:

  • Oversee all payroll-related functions for 200+ employees, including but not limited to processing new hires, termination status changes, reporting, compliance, tax changes, wage garnishments, deductions, and direct deposit
  • Calculate and process employee salaries, wages, bonuses and commissions accurately and timely.
  • Verify and reconcile payroll data to ensure accuracy
  • Oversee and assist with the review, verification, and processing of payroll data
  • Develop and implement systems for accurate storage and maintenance of payroll records and files including but not limited to sick time and vacation and other accrued leave
  • Address and resolve all payroll-related inquiries including issues and discrepancies promptly and professionally.
  • Collaborate with HR and Finance teams to ensure seamless payroll processes.
  • Review and ensure accuracy of payroll, deductions, and federal/state payroll tax regulations. Address any payroll-related compliance issues or discrepancies.
  • Assist with providing payroll data for management including month-end and accounting reports
  • Uphold and optimize payroll practices, policies, and procedures
  • Performs other related duties as assigned by management
  • Stay updated on latest payroll software and technology trends, compliance with tax laws and deductions, including Social Security and Medicare.
  • Prepare and maintain historical payroll records for auditing purposes

What you’ll bring:

  • Bachelor’s Degree (B.A.) or equivalent
  • 4+ years related experience or equivalent
  • Ability to handle sensitive information and ensure confidentiality
  • Proficient on ADP Workforce Now and Microsoft Office, especially Excel
  • Must be autonomous and have the ability to process payroll runs with minimal support or supervision
  • Commitment to excellence and high standards with an acute attention-to-detail
  • Excellent written, verbal and interpersonal communication skills
  • Strong organizational, problem-solving, and analytical skills with fearless curiosity
  • Ability to manage priorities and workflow
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Good judgement with the ability to make prompt and sound decisions
  • Working knowledge of data collection, data analysis and reporting
  • Ability to work with all levels of management
  • Proven ability to handle multiple projects and meet deadlines

What you’ll get from us:

  • Our people: If you thrive in an inclusive, innovative, and fast-paced organization, look no further! You will get to work alongside some of the brightest minds - Join a genuinely fun and supportive workplace where we keep our employees consistently engaged through internal communication and corporate events
  • Relaxation and Celebrations: Generous PTO, Sick Days, Paid National Holidays, and even more (ask us about this when we connect).
  • Health Benefits: We contribute to your medical, dental, vision and short-term/long-term disability plans and have a strong employee assistance program.
  • Plan for your Retirement: 401(k) eligible after your first 90 day's employed!
  • Giving Back: We sponsor multiple events throughout the year to help out our communities. You will receive time off to give back as well.
  • Growth: We’ll help you take your career to the next level. We want you to be creative and take initiative which will allow you to grow and create within the company. Most importantly, be the best at what matters!
  • Flexible Work Schedules: With business units and employees across the globe, Material Technologies has embraced a hybrid working model allowing department leaders to decide on the best approach for their respective teams, whether that be remote, in person, or a little of both.

About Material Bank

Material Bank is the world’s largest material marketplace for the architecture and design industry, providing the fastest and most powerful way to search and sample materials. Material Bank connects design professionals to hundreds of manufacturers through facilitating brand discovery, rep engagement, and material sampling.

Material Bank has transformed the way an entire industry discovers and samples materials. By removing the friction that exists in the process, we drive business between architects and designers (members) and our Brand Partners (clients).

Our powerful material database and proprietary robotic distribution facility allow members to order samples until midnight (ET) to be delivered free of charge anywhere in the US, in one box, by 10:30 AM the next morning.

Connect with us and discover your career at Material Bank.

Material Bank is proud to be an equal opportunity employer. We value diversity, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran or disability status or other status protected under any applicable federal, state or local law.